Managing Attendees
How to view, manage, and communicate with your event attendees
Managing Attendees
Learn how to effectively manage your event attendees.
Attendee Dashboard
Access your attendee list:
- Go to your event dashboard
- Click Attendees in the sidebar
- View all registered attendees
Attendee Information
For each attendee, you can view:
| Field | Description |
|---|---|
| Name | Attendee's full name |
| Contact email address | |
| Ticket Type | Which ticket they purchased |
| Order Date | When they registered |
| Check-in Status | Whether they've attended |
Check-In Management
Manual Check-In
- Find the attendee in your list
- Click the check-in checkbox
- Status updates to "Checked In"
QR Code Scanning
For faster check-ins:
- Use the Swarmtix mobile app
- Scan the attendee's QR code
- Automatic check-in confirmation
Communicating with Attendees
Email All Attendees
- Click Email Attendees
- Compose your message
- Choose to send to all or specific ticket types
- Send immediately or schedule
Be mindful of email frequency. Too many emails may lead to unsubscribes.
Exporting Attendee Data
Export your attendee list:
- Click Export button
- Choose format (CSV or Excel)
- Select fields to include
- Download the file