Find out exactly how many tickets you need to sell to cover your costs and start making profit.
Enter your event costs and ticket prices
See exactly how many tickets you need to sell
Download or email your calculation report
Tip: Add multiple tiers if you have different ticket prices (e.g., VIP, Early Bird)
Break-Even Point
0
tickets needed
Avg. Ticket Price
$0
Revenue at Break-Even
$0
Profit Per Ticket
$0
Total Costs at B/E
$0
| Tickets | Revenue | Costs | Profit/Loss |
|---|
SwarmTix
--
tickets
$0 in fees
Eventbrite
--
tickets
$0 in fees
Ticketmaster
--
tickets
$0 in fees
Save money on every ticket
Our low fees mean more profit for you
Instant Payouts
Get your money immediately after each sale, not after the event
No Monthly Fees
Only pay when you sell - no subscriptions or hidden costs
No credit card required. Set up in under 5 minutes.
Enter your event details and click calculate to see your break-even point
Add your fixed costs (venue, marketing) and variable costs per attendee (food, materials).
Add your ticket tiers with different prices. We'll calculate the average automatically.
Instantly see how many tickets you need to sell and your profit at various attendance levels.
The break-even point is the number of tickets you need to sell to cover all your event costs. At this point, your revenue equals your expenses - you're not making a profit, but you're not losing money either.
When you have multiple ticket tiers (like VIP and General Admission), we calculate an average price across all your tiers. This gives you a realistic break-even number assuming you sell a mix of ticket types.
Fixed costs include venue rental, equipment, marketing, staff wages, insurance, and permits. Variable costs are expenses that increase with each attendee, like catering, printed materials, swag bags, or per-person service fees.
Yes! Platform fees (like credit card processing and ticketing service fees) can significantly impact your break-even point. Toggle "Include ticketing platform fees" to see how different platforms affect your costs. SwarmTix offers one of the lowest fee structures in the industry.
Profit Per Ticket shows how much each ticket sale contributes toward covering your fixed costs, after accounting for variable costs. It's calculated as: Ticket Price - Variable Cost Per Attendee. A higher profit per ticket means you need fewer tickets to break even.
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Manual Planning
Spreadsheets & Guesswork
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Swarmtix Tools
Free & Instant
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| Time to complete | 30-60 minutes | Under 2 minutes |
| Accuracy | Prone to errors | Precise calculations |
| Formula setup | Build from scratch | Ready to use |
| Visual reports | ||
| Platform fee comparison | ||
| Cost | Your time = money | 100% Free |
Takes less than 2 minutes
Use our other free tools to plan every aspect of your event
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Plan all your event costs in one place
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Calculate venue size for your event
Measure your event's return on investment
Create professional sponsorship tiers
Get a customized day-of checklist
SwarmTix makes it easy to sell tickets with the lowest fees in the industry. Get started in minutes.
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