Create a comprehensive planning timeline for your event. Set your event date, choose a template, and customize milestones to stay organized.
Choose your event type and set the date
Get a customized timeline with all milestones
Download or sync with your calendar
Select a template above to get started, or add milestones manually.
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Manual Planning
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Swarmtix Tools
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| Time to complete | 30-60 minutes | Under 2 minutes |
| Accuracy | Prone to errors | Precise calculations |
| Formula setup | Build from scratch | Ready to use |
| Visual reports | ||
| Platform fee comparison | ||
| Cost | Your time = money | 100% Free |
Takes less than 2 minutes
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Swarmtix makes it easy to create events, sell tickets, and manage attendees. With instant payouts and low fees, you keep more of your revenue.
Get Started FreeBegin planning 3-6 months in advance for medium events, 6-12 months for large conferences.
Assign specific dates to each milestone and build in buffer time for unexpected delays.
Assign team members to specific milestones and track progress regularly.
Hold weekly check-ins to ensure you're on track and adjust timeline as needed.
For small meetups, 4-6 weeks is usually sufficient. For workshops and seminars, plan 6-8 weeks ahead. Large conferences and galas typically need 12-16 weeks or more of planning time.
Yes! After selecting a template, you can add, remove, or edit any milestone. You can also adjust the timing by changing the "weeks before event" value for each task.
Your first milestones should focus on foundational decisions: defining your event goals, setting your budget, and securing your venue. These decisions shape everything else in your planning.
After generating your timeline, you can download it as a text file or copy it to your clipboard. The timeline includes all milestones with their dates, making it easy to import into your calendar or project management tool.