Estimate all your event costs in one place. Get a complete budget breakdown and suggested ticket pricing.
Add all your event expenses by category
Get a complete budget breakdown with totals
Export your budget plan as PDF or spreadsheet
See how much you could save with SwarmTix
Eventbrite
$0.00
per ticket fee
SwarmTix
$0.00
per ticket fee
Just $0.99 + 1.5% per ticket - no hidden fees
Access your funds immediately after each sale
Fast migration from Eventbrite with expert support
Start creating events free - only pay when you sell
Trusted by 10,000+ event organizers worldwide
Rental, setup, insurance
Food, drinks, service staff
Ads, email, social media, PR
Event staff, security, volunteers
Sound, lighting, projectors, screens
Speaker fees, performers, travel
Permits, insurance, unexpected costs
Click Calculate Budget Summary to unlock your personalized budget results.
Total Event Budget
$0
Covers costs only
Includes 20% profit
Ready to sell tickets?
SwarmTix has the lowest fees at just $0.99 + 1.5% per ticket.
Create your event free →Add 10-15% for unexpected costs. Events rarely go exactly to plan, and having a buffer prevents last-minute budget stress.
For venue, catering, and AV, always get 3+ quotes. Prices can vary dramatically for the same quality of service.
Parking, taxes, gratuities, overtime charges, and cancellation insurance are often overlooked but add up quickly.
After your event, compare actual costs to your budget. This data is invaluable for planning future events more accurately.
A typical breakdown is: Venue 25-35%, Catering 20-30%, Marketing 10-15%, Staffing 10-15%, Equipment 5-10%, Speakers 10-20%, and Contingency 10-15%. This varies based on event type.
Start with your cost per attendee (shown as "Break-Even Price"), then add your desired profit margin. We suggest 20% profit (shown as "Recommended Price"), but research similar events to ensure your pricing is competitive.
Yes! Ticketing platform fees are a real cost. With SwarmTix's low fees ($0.99 + 1.5%), you can keep more revenue. Some organizers pass fees to attendees, others absorb them.
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Manual Planning
Spreadsheets & Guesswork
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Swarmtix Tools
Free & Instant
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| Time to complete | 30-60 minutes | Under 2 minutes |
| Accuracy | Prone to errors | Precise calculations |
| Formula setup | Build from scratch | Ready to use |
| Visual reports | ||
| Platform fee comparison | ||
| Cost | Your time = money | 100% Free |
Takes less than 2 minutes
Use our other free tools to plan every aspect of your event
Find out how many tickets you need to sell
Find the optimal price for your tickets
Create a planning timeline with milestones
Calculate venue size for your event
Measure your event's return on investment
Create professional sponsorship tiers
Get a customized day-of checklist
Now that you know your costs, start selling tickets with SwarmTix. Setup takes just 5 minutes.